Dear Resident:
We are looking forward to an exciting new year with you as our resident! In order to make your move-in as smooth as possible, please familiarize yourself with the detailed instructions below.
MOVE IN DATE: Refer to your Lease Start Date. (**This can be found on page 1 of your lease agreement**)
MOVE IN HOURS: 9:00 AM – 5:00 PM
Please make sure you have the following on Move In Day. See below for more information on each item.
Proof of Renter's Insurance - More Info here**
A Valid Government ID (Driver's License, State ID, etc.)
First Month's Rent (Certified Funds, Check, or through the online portal).
Security Deposit. Needs to be a separate payment. (Certified funds or through the online portal).
Vehicle Registration for your vehicle's parking permit. (There's one pass per resident).
Payment
To make the check-in process as quick as possible, we recommended that you pay rent as early as possible. Payments can be made by Check, Money Orders, or Cashier's Checks. (Cash is NOT accepted.)
Mail any payments to: Sebastian Villages, 1402 E Washington St, Greensboro, NC 27401 **Include your Apartment number in the Memo of any check or money order.
What to Expect on Move-In Day
All lease documents including your guarantor form must be signed and completed prior to move-in day. All monies owed will also be due on or prior to your move in day.
How to Check In and receive Keys to your new apartment:
During the appropriate move-in hours, come to the leasing office located at 1402 E Washington St, Greensboro, NC 27401.
Bring your Photo ID for verification.
Your file will be verified for completeness and receipt of all applicable rent and fees paid. To avoid delays on your move-in day, we recommend that you make payment arrangements and verify that all paperwork is complete prior to August 1st. Including Proof of Renter’s Liability Coverage. More Info here**
Any forms in your resident file that have not been completed prior to move-in day will be done so at this time. In order to minimize the time that each individual waits in line, it is best to keep the number of guests with you in the move-in line to a minimum.
The staff will then issue the entry and bedroom keys to your apartment and give you a Move In Condition Form.
Move-In Condition Form and how to receive your Mailbox Keys: It is best to complete this form on move in day and return it immediately to the leasing office. Your mailbox key will be issued once we receive your completed Move-in Condition Form.
If the Move-in Condition Form is not received within 48 hours of your move-in date, we will assume you have accepted the apartment in “as-is” condition.
Pet information: Furry friends are welcome. Upon move in your pet should be registered on file with us. A one-time non-refundable fee will be due at, or prior to, move in of $250. A monthly pet rent for dogs will be due there after in the amount of $15.00 per month. No aggressive breeds allowed and all pets must be under 35 lbs. **Please note that should you decide to add a pet you must obtain written approval from your roommates that which should be submitted to the office at the time the pet addendum is signed and pet fees/rent will begin on that date.
**Renter’s Insurance: Personal Liability Coverage Requirement** More Info here**
Burkely Communities requires all residents to provide proof of a minimum of $100,000 personal liability coverage as a condition of residency. This proof can be emailed to your office staff in the form of a Declaration Page or a Confirmation Letter from your agent and must list your property as an "Interested Party" on the policy.
You may buy insurance from any licensed agent or use:
MFIP insurance created a program for Burkely residents so you are already pre-approved for coverage, enrollment takes less than 5 minutes and proof of coverage will automatically forwarded to your community office. For more information about their program benefits, or purchase a policy, visit www.MfipSchool.com or call (844) 699-6347.
***Burkely Communities, and their communities, are not responsible for damage or loss of personal property.
It is important that you read the above instructions carefully and ask questions before you arrive to move in. We look forward to seeing you soon and we hope that you have a wonderful summer! We are confident you will enjoy being a member of our community. Please feel free to give us a call for further assistance.
We are excited to have you as our resident. If you have any questions or concerns please let us know.
Call us at 336.373.1988 or visit our Sebastian Villages website.
Some Additional FAQ:
Can I move in early? We have a particular make a ready schedule and to allow enough time to get all of our units looking great for you we cannot allow any early move-in times or dates. Sorry, NO EXCEPTIONS!
Where do I park my car while I am moving in? If you have parking on your lease contract with a valid Parking Permit you are able to park one car in the spot in the parking lot near your building. For all other cars, you are more than welcome to park on the street-parking
Will there be movers available? Can I hire my own movers? You are more than welcome to hire your own moving company, but please remember that you must follow the move-in schedule. We will have a 3-party moving company on-site to assist you with move-ins. Keep in mind they do not work for Sebastian Villages.
When do I need to pay my first month of rent? To make the check-in process as quick as possible, we recommended that you pay rent as early as possible. Please keep in mind that you will not be able to pick up keys until your first month of rent is paid. You can mail the check 1402 E. Washington St. Greensboro, NC 27401.
Can someone else pick up keys for me? We do not recommend releasing keys to anyone other than the resident due to security issues. If, however, you must have someone other than the resident pick up keys you must submit WRITTEN permission to Sebastian Villages and the person is picking up keys MUST have the first month of rent (if not already paid), the government issued photo identification...NO EXCEPTIONS!
